Your EHR schedules every appointment in the same 20-minute slot. Injections waste 10 minutes. New consults run 25 minutes over. By 2 PM you're 45 minutes behind. We fix that.
The Problem
Your EHR treats every appointment the same. Your patients are anything but.
An injection needs 10 minutes. A new consult needs 45. But the EHR gives them both 20-minute slots. Short procedures waste time. Long ones overflow.
One 25-minute overrun at 9 AM pushes every appointment back. By 2 PM you're 45 minutes behind. Every patient after the first overrun waits longer than they should.
You know injections should cluster in the morning and complex cases don't belong on Friday afternoons. But this knowledge lives in your head, not in the schedule.
How It Works
Three steps to a schedule that matches how you actually practice.
Export a CSV of past appointments with procedure types and actual durations. The more history, the better the analysis.
Duration distributions per procedure. Time-of-day preferences. Delay sources. Implicit clustering rules. We find what makes your schedule tick.
Variable slot durations, procedure-specific blocks, buffer rules after high-variance procedures, and your encoded scheduling preferences.
Features
Every insight comes from your actual schedule history, not generic defaults.
We learn that your injections take 12±3 minutes, not 20. Your consults take 45±12. Every procedure gets the right slot.
We find that you cluster injections Tuesday/Thursday mornings and avoid complex cases Friday PM — then encode those rules.
An optimized day template with variable slots, buffer time after high-variance procedures, and procedure-specific blocks.
Buffer time after procedures that frequently cause cascading delays. No more "45 minutes behind by 2 PM."
Your implicit scheduling knowledge becomes explicit rules that any staff member can follow when booking patients.
See exactly where time is wasted — dead time in short procedures, overruns in long ones — and how much the optimized template recovers.
Upload your schedule history and see the difference. Variable slots, encoded preferences, zero cascading delays.